Custom Estimating System
How Eagle Surveying replaced spreadsheet quoting with a system built for surveying
Eagle Surveying ran every quote and estimate out of one person's spreadsheet. Ephraim Solutions replaced it with a custom estimating platform built around how surveying is actually priced — faster quotes, shared visibility, and a clear record of every assumption.
Inside the platform: the guided estimator, the shared quote list, and the pipeline board. Shown with representative demo data.
Minutes
to write a quote, down from spreadsheet hours
0
back-and-forth emails to the back office
100%
of quotes traceable to their assumptions
01 — The challenge
One spreadsheet, invisible to everyone else
Mason Decker ran every quote and estimate for Eagle Surveying, a Denton, Texas land-surveying firm, out of his own spreadsheet. It worked — but only for him. Everything he did was invisible to the rest of the team.
No one else could see how a job had been priced, what assumptions went into it, or where a number came from. The team knew they could work better, so they came to Ephraim Solutions for a more automated way to write their quotes.
02 — The approach
We built the estimator around how surveying is actually priced
Ephraim Solutions started by understanding the work itself — what Eagle estimates in the field, how surveying jobs are scoped, and the local conditions that shape pricing in their market. Then we built a platform that lets Mason write estimates the way the business actually thinks, instead of wrestling a spreadsheet.
01
Guided Estimator — structured quoting built for surveying scopes, so an estimate comes together in minutes.
02
Assumption Trail — every price carries the assumptions behind it, so anyone can see why a job was quoted the way it was.
03
Shared Visibility — quotes live in one system the whole team can see, not in a single private spreadsheet.
04
No Back-Office Relay — estimates move through the platform, ending the email hand-offs to the back office.
The estimating platform end to end: guided quoting, team-wide visibility, and the pipeline board.
I used to keep everything in my head and my spreadsheet. Now the whole team can see how a job is priced and why — and I can write an estimate in a fraction of the time.
Mason Decker, Eagle Surveying
03 — The impact
Faster quotes, and nothing hidden in a spreadsheet
Mason now writes estimates in a fraction of the time, directly in the platform. There are no more emails to the back office to get a quote out, and because every price carries its assumptions, it is easy to trace exactly why a job was priced the way it was.
→
Estimates written in minutes, not spreadsheet hours
→
No back-office email to price or send a quote
→
Every quote traceable to its assumptions
→
Pricing visible to the whole team, not one spreadsheet
With quoting on a real system, Eagle Surveying has a foundation to extend into the rest of its operations as it grows.